Forms & Policies

 

  • Business Process for Use of ProCard for University Travel Expenses Form  
    The Business Process document outlines the requirements for the traveler and the ProCard holder as well as the Travel Expense Claim and the ProCard Report when the ProCard is used for University Travel Expenses.
  • CSU Travel Policy and Procedures 3601.01
    You will be prompted to sign in if you aren't already logged into SSU Online Services. Refer to Section V. for a link to the Travel Procedures and Regulations effective 10/20/2016.
  • Hotel Occupancy Tax Waiver (pdf)
    Hotel/Motel Transient Occupancy Tax Waiver (Exemption Certificate for State Agencies)
  • International & Foreign Travel Insurance Group Travel 
    To be used when student group travel is faculty/staff led in conjunction with Foreign Insurance smartsheet request form. The designated faculty/staff leading the trip attaches the completed group excel form with all traveling participants listed to their insurance smartsheet request.
  • International Travel Insurance Request
    When traveling abroad, each employee, study abroad student, or student not on a faculty/staff led insurance request is required to complete this form. Form is required at least 45 days before travel. More information on international travel and requirements is available on the AP Foreign Travel Insurance Program website.
  • Travel Certification Form (pdf) 
    This form is only to be utilized by Non-Employee Students, Volunteer Employees, and Interview Candidates who travel on University business.
  • Travel Expense Claim (pdf) 
    For use of travel 01/01/23 - 12/31/23. Request for reimbursement for travel expenses for candidates, current students, volunteers registered with SSU Human Resources, vendors with travel on their issued purchase order, and for Business Unit SOASI.
  • Travel Expense Claim Instructions  
    A guide for completing the form with permissible limits, data field formats, abbreviations, etc. for travel completed 01/01/23-12/31/23.
  • Travel Expense Claim (pdf) 
    For use of travel 01/01/24 - current. Request for reimbursement for travel expenses for candidates, current students, volunteers registered with SSU Human Resources, vendors with travel on their issued purchase order, and for Business Unit SOASI.
  • Use of ProCard for University Travel Expenses Form 
    This form is required when the ProCard is used for Conference/Meeting Registration fees and local Enterprise Rental Car fees.