Forms & Policies


  • Travel Certification Form (pdf) 
    This form is only to be utilized by Non-Employee Students, Volunteer Employees, and Interview Candidates who travel on University business.
  • Travel Expense Claim (xlsx) 
    For use of travel 01/01/22-12/31/22 - Request reimbursement for travel expenses for all Business Units SOCMP, SOFDN, SOSSE, and SOASI.
  • Travel Expense Claim Instructions  
    A guide for completing the form with permissible limits, data field formats, abbreviations, etc.
  • Use of ProCard for University Travel Expenses Form 
    This form is required when the ProCard is used for Conference/Meeting Registration fees and local Enterprise Rental Car fees.
  • Business Process for Use of ProCard for University Travel Expenses Form  
    The Business Process document outlines the requirements for the traveler and the ProCard holder as well as the Travel Expense Claim and the ProCard Report when the ProCard is used for University Travel Expenses.
  • Hotel Occupancy Tax Waiver (pdf)
    Hotel/Motel Transient Occupancy Tax Waiver (Exemption Certificate for State Agencies)
  • Travel Approval and Safety Plan Form (pdf)
    Effective June 1, 2021, the California State University will resume the authorization of travel that was previously suspended due to the COVID-19 pandemic. Travel must be pre-approved and travelers should follow all federal, state, and local health orders in both the area of origin and the destination. The creation of a travel safety plan will be required. This applies to any and all University and auxiliary travel, including athletics, clubs and grant-funded travel. 
  • CSU Travel Policy and Procedures 3601.01 You will be prompted to sign in if you aren't already logged into SSU Online Services
  • Refer to Section V. for a link to the Travel Procedures and Regulations effective 10/20/2016.