International Travel Authorization/Travel Advance Form (xlsx)
This is a dual purpose form and is required for all International Travel Authorization requests as well as all travel advance requests, inclusive of domestic and international travel.
For International Travel: Prior to any international travel, approval must be obtained in writing from the President of the University. The traveler must complete and submit both the International Travel Authorization/Travel Advance form and the Foreign Travel Insurance Request Form (pdf). In addition, the traveler must sign up for the U.S State Department's Smart Traveler Enrollment Program (STEP) . Once the travel has been approved, forward both forms to Accounts Payable. Upon receipt of the forms, the insurance will be purchased and the International Travel Authorization/Travel Advance form will be kept on file and attached to the completed Travel Expense Claim once submitted. High Hazard International Travel to "War Risk" countries must continue to be submitted to Systemwide Risk Management in the Chancellor's Office for review and approval. "War Risk" countries are countries designated as such by the CSU's Foreign Travel Insurance Program (FTIP) underwriters. For more information about this process, contact the Accounts Payable.
If requesting an "Early Bird" advance (more than 30 days from the date of departure), additional documentation is required. Please contact the Accounts Payable for more information.
Travel Certification Form (pdf)
This form is only to be utilized by Non-Employee Students, Volunteer Employees, and Interview Candidates who travel on University business.
Travel Expense Claim (xlsx) For use of travel 01/01/22-06/30/22 - Request reimbursement for travel expenses for all Business Units SOCMP, SOFDN, SOSSE, and SOASI.
Travel Expense Claim (xlsx) For use of travel 07/01/22-12/31/22 - Request reimbursement for travel expenses for all Business Units SOCMP, SOFDN, SOSSE, and SOASI.
Hotel Occupancy Tax Waiver (pdf)
Hotel/Motel Transient Occupancy Tax Waiver (Exemption Certificate for State Agencies)
Travel Approval and Safety Plan Form (pdf)
Effective June 1, 2021, the California State University will resume the authorization of travel that was previously suspended due to the COVID-19 pandemic. Travel must be pre-approved and travelers should follow all federal, state, and local health orders in both the area of origin and the destination. The creation of a travel safety plan will be required. This applies to any and all University and auxiliary travel, including athletics, clubs and grant-funded travel.
