Sonoma State University

CFS EREQ – CFS Required Procurement

CFS EREQ should be utilized for requesting items to be entered into CFS for financial tracking. These can include but are not limited to:

  • Purchase Order, including blankets
  • Service Order, including blankets
  • Contract/Agreement/Memorandum of Understanding
  • Click to Accept Websites
  • Software license or subscription, including free

CFS EREQ must be submitted ahead of time and the contract must be fully executed prior to service beginning or goods being delivered. 

Please Note: Services or goods rendered without a contract in place ahead of time will be considered confirming order and the supplier/vendor might not get paid.

EREQ Form Business Process & Instruction

 GoodsServicesIT Related Goods and Services
$0 - $49,999One QuoteOne QuoteOne Quote
$49,999 - $99,999Three Quotes with detailed specificationsThree Quotes with written scope of workThree Quotes with written scope of work

$99,999 - $499,999

Longer process time is needed. Dept should reach out to Procurement as early as possible

Formal Competitive SolicitationFormal Competitive SolicitationThree Quotes with written scope of work

$499,999 and up

Longer process time is needed. Dept should reach out to Procurement as early as possible

Formal Competitive SolicitationFormal Competitive SolicitationFormal Competitive Solicitation

EREQ form has built in workflow and logic, click here for the instruction.

Click here to submit an EREQ

  • If you are submitting a ProCard request your EREQ turnaround time should be @ 3-4 business days.
  • If you are submitting a Purchase Order/Service Order request your EREQ turnaround time can be @ 2-3 weeks.
  • If you are submitting a contract request (non-IT) your EREQ turnaround time can be @ 3-4 weeks.
  • If you are submitting an EREQ that is IT related your EREQ turnaround time can be @ 8-10 weeks.
  • If you are submitting a bid your EREQ request time can be up to 6 months, based on complexity.

Please note the above turnaround times are achievable as long as EREQ submittals are complete and accurate and the suppliers are being responsive with 204’s, insurance, other required documentation, negotiations and signature.