CSUBUY Procure-to-Pay (P2P) Payment Requests

P2P is only used for supplier payments. Employee and student reimbursements are processed outside of P2P. Payments are made in accordance with the laws of the state of California, applicable federal laws, including Internal Revenue Service regulations and the policies and procedures of the California State University (CSU) system.

To pay suppliers, an itemized invoice is required. To ensure timely payment processing, departments are advised: 

• Review the invoice for accuracy.
• Invoice references the correct PO number.
• Credit memos must reference the correct PO number.
• Verify all goods/services have been received, according to the PO.

Helpful Tips

Goods:

• Accurate sales tax rate is charged.

Services:

• Verify the supplier service location where services were performed is on the invoice.
• For individuals, the invoice must be signed with a wet signature or adobe audit trail including acknowledging services performed.
• Travel reimbursement follows CSU Travel Policy.

Purchase Order (PO) invoices are paid with the chartfield string setup on the PO since this was the chartfield string approved during the requisition process. If the chartfield needs to be adjusted, before submitting the payment request, submit a change order request. Once the change order is processed, then submit the payment request.

Click here to submit CSUBUY Procure-to-Pay (P2P) payment request.