Forms, Policies & Procedures

Forms

Department Property and Equipment Guidelines
Emergency Home Use Agreement

A home use agreement has been created to assist Administrators in the tracking of campus resources being used during the COVID-19 event by Employees off-campus to meet telecommuting requirements.
Equipment Loan Agreement Form

Document any loan of equipment to an external organization, individual, or employee where the equipment is taken off the campus.
Equipment Loss Report

Document any lost, stolen, or destroyed inventoried property. Please note, this form is now supported by Smartsheets.
Interdepartmental Transfer Notification Form

Document the transfer of inventoried property between departments.
Laptop Permit Form

Required for every laptop and must be filed with department Property Custodian.
Portable Computing Device Permit Form

Required for every laptop and portable computing device and must be filed with department Property Custodian. (Formally called the Laptop Permit Form)
Property Custodian Change/Update Form

Document any changes for Property Custodians.
Property Manager Change/Update Form

Document any changes in the Property Managers.
Property Survey Request Form

Request to survey University inventoried property. Includes requests for disposal, sale, trade-in, donation, or salvaged-for-parts.

Active Property Lookup

Get current information about an asset's status by entering the Asset's Tag Number, e.g. 52527. Property inventory information is updated weekly by the Property Management Team.
Property Management Policies Summary

The Sonoma State Property Procedures are designed to maintain uniform accountability for campus equipment
Property Manager and Custodian Listing

The Property Management workbook that contains a current listing of Property Managers and Property Custodians.
Sonoma State Property Management Policy

Revised in March 2022, the policy provides procedures and guidance to ensure University property is properly recorded, maintained and safeguarded, and that appropriate tracking and disposal methods are followed in accordance with CSU Administration of University Property.