Forms, Policies & Procedures
Forms
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Billing Request
Request to send invoice to individual or business for services received from University and Auxiliaries. This form can also be used to request cash posting orders (CPOS) when we are the receiving campus.
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Cash Count Reconciliation
Form to document cash count and reconciliation.
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Cash Handling Questionnaire
Annually ensure department is in compliance with cash handling policies
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Cash Receipts Mail Log
Log incoming cash receipts via mail
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Change of Fund Custodian
Submit form to document the change in Fund Custodian.
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Item Type Request
Request a new item type or change an existing item type
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Request for Decrease or Termination of Petty Cash or Cash Change Fund Account
A form to request a decrease or termination of petty cash or cash change fund.
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Request to Establish Cash Collection Point
Annually request approval to collect payments on behalf of the University or Auxiliaries
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Safe Combination Access Listing
Document when a safe combination was changed and who the safe combination has been provided to
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Safe Combination Coordinator Appointment
Establishes the individual who has primary responsibility for maintaining access to a department safe
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SSU Deposit Transmittal
Deposit form used for University and Auxiliaries. * Updated 5-1-2017
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SSU Invoice Transmittal
University and Auxiliary transmittal form used only for payments on SSU invoices. * Updated 8-6-2009
Procedures
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Cash Handling Procedures
Accepting cash, providing physical security of cash and ensuring appropriate segregation of duties.
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Cash Handling Segregation of Duties Matrix
Ensure department has appropriate controls in place over cash handling duties
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New Item Type Setup Business Process
Process for adding a new item type or changing an existing item type
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Petty Cash and Change Fund Procedures
Procedures for the petty cash and change fund operations.