Forms, Policies & Procedures
Forms
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Billing Request
Request to send invoice to individual or business for services received from University and Auxiliaries.
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Cash Count Reconciliation
Form to document cash count and reconciliation.
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Cash Handling Questionnaire
Annually ensure department is in compliance with cash handling policies
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Cash Receipts Mail Log
Log incoming cash receipts via mail
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Change of Fund Custodian
Submit form to document the change in Fund Custodian.
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Item Type Request
Request a new item type or change an existing item type
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Request for Decrease or Termination of Petty Cash or Cash Change Fund Account
A form to request a decrease or termination of petty cash or cash change fund.
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Request to Establish Cash Collection Point
Annually request approval to collect payments on behalf of the University or Auxiliaries
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Safe Combination Access Listing
Document when a safe combination was changed and who the safe combination has been provided to
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Safe Combination Coordinator Appointment
Establishes the individual who has primary responsibility for maintaining access to a department safe
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SSU Deposit Transmittal
Deposit form used for University and Auxiliaries. * Updated 5-1-2017
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SSU Invoice Transmittal
University and Auxiliary transmittal form used only for payments on SSU invoices. * Updated 8-6-2009
Procedures
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Cash Handling Procedures
Accepting cash, providing physical security of cash and ensuring appropriate segregation of duties.
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Cash Handling Segregation of Duties Matrix
Ensure department has appropriate controls in place over cash handling duties
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New Item Type Setup Business Process
Process for adding a new item type or changing an existing item type
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Petty Cash and Change Fund Procedures
Procedures for the petty cash and change fund operations.